Any note created under any entity (organizations, people, work orders, buildings, invoices, etc.) using the Action/Make Note facility can be encrypted.

To encrypt a note, make a note and press the lock icon.

Visibility and saving

• Save the note after encrypting it.
• You may share common passwords by group. Examples: Management can have their shared password. Human resources can have theirs. Office admin can have their password for credit cards. Technicians can have their shared password for building access codes, WiFi passowrds.
• Other staff can see that a note is encrypted.
• If you save the note while it is decrypted, other users will be able to read it.

Added an unencrypted prefix to an encrypted note.

• Use the ::: delimiter to split the note into unencrypted and encrypted text. The unencrypted portion can describe what the encrypted section contains and can be searched (Find/History), since the encrypted portion is not searchable.
• Example: WillNotEncrypt:::WillEncrypt.
• Text before ::: stays readable and searchable.
• Text after ::: is encrypted and not searchable.

Important warnings

• You must remember the password used to encrypt the note.
• Ucora cannot recover encrypted notes or passwords.
• Attached files are not encrypted.

Security reminder

• Assume any system can be compromised and any encryption can be broken at some point in the future (Quantum computers?) Use strong passwords.
• Use encryption at your own risk.